Introduction
AATF is a not-for-profit African led technology-transfer organization that provides farmers in Sub- Saharan Africa (SSA) with practical technology solutions to overcome farm productivity constraints. Founded in 2003, AATF is driven by the vision of a prosperous, resilient, food and nutrition-secure Africa, where smallholder farmers’ livelihoods are transformed through agricultural innovations.
AATF Head Office Construction Project
AATF plans to construct its Headquarters in Nairobi. The management would like to engage a qualified Individual Consultant to the role of Supervising Architect to provide architectural services project, in collaboration with the Project Manager’s Lead Architect and other relevant consultants for a project of this nature.
The role of the Supervising Architect is critical to the project’s overall success. In line with industry’s best practices, the Supervising Architect ensures that the project is comprehensively detailed for ease and accuracy of construction. Further, the Supervising Architect will be in charge of regular supervision of all architectural aspects of the project from start to finish.
1. Overall duties of the Supervising Architect
Working directly under the Project Manager’s Architect (Lead Architect), the Supervising Architect will oversee the day-to-day execution of architectural aspects of the project, ensuring that milestones are met within the agreed timelines, budgets are adhered to, and quality standards are maintained. He will also ensure that there is harmony in the drawings from all consultants to avoid conflicts during construction. The duties of the Supervising Architect will include the following:
- Production Drawings / Architectural Details: The Supervising Architect will produce a set of construction details from the Scheme Designs and Submission Drawings, which have already been developed by the Client.
- Design Coordination: Ensuring that architectural Detailed Designs is aligned with other construction details, namely Structural Designs, Mechanical Designs, Electrical Details, Interior Designs, Landscape Details, etc.
- Cost Controls. Align specifications, material selection with overall project costs in consultation with Project Manager and the Quantity Surveyor.
- Supervision of Architectural Works: In collaboration with the Project Manager, overseeing the on-site management of contractors and subcontractors, executing architectural works, ensuring compliance with contractual agreements, safety regulations, and industry standards. The Supervising Architect will directly supervise all stages of actual construction, from foundation to finish, in collaboration with, and on behalf of the Lead Architect.
- Compliance and Quality Assurance: Ensuring that all project activities comply with local regulations, industry standards, and contractual obligations. The Supervising Architect will ensure that all site requirements by different regulators, e.g. National Construction Authority, Nairobi County, National Environmental Management Authority, Labour, etc. are strictly adhered to.
- Reporting and Communication: The Supervising Architect will report to and will execute all architectural works as directed by the Project Manager’s Lead Architect.
2. Detailed Design and Tender Action
Based on the Submission Drawings to the County, the Supervising Architect will produce tender drawings including Detailed Designs, Construction Specifications, Shop Drawings, etc. Such construction working drawings, shop drawings and specifications, must be harmonized with all other consultants outputs, including the QS Bills of Quantities, Service Engineers Drawings, Interior Designers Drawings and Specification, and landscape Architects Drawings and specifications, among others.
| Item | Description |
| Construction Detail Drawings | Provide detailed construction information (comprehensive set of working drawings to be approved by the Project Manager’s Lead Architect), including material specifications and installation instructions, to aid the tendering and construction process. |
3. Construction Supervision
The Supervising Architect plays a pivotal role in supervising the construction phase, ensuring that all aspects of the project are delivered according to the construction details, shop drawings and specifications. To that end s/he will be responsible to regular supervision of works, at least once every two weeks, including preparation for all project milestones.
| Item | Description |
| Contract Administration | Working under the Lead Architect from the Project Manager’s team, the Supervising Architect will oversee execution of all architectural components of the project of the construction contract, ensuring that all work is carried out according to the contract terms. Report on the construction process, process and quality to Lead Architect.To take minutes during site meetings. |
| Site Visits | Conduct regular site visits to inspect progress, ensure adherence to quality standards, and address any arising issues on site in consultation with the Lead Architect. |
4. Completion of Works
| Item | Description |
| Completion of Works | With specific reference to architectural works, oversee the contract close-out process, including final inspections, snag lists, and ensure any defects are remedied. |
| As Built Drawings | Under the Supervision of the Project Manager’s Lead Architect, prepare and provide the client with as-built drawings detailing the final construction. |
5. Application Requirements
Interested Individual consultants are expected to submit the following:
A. Technical Proposal (Not more than 30 Pages excluding annexes/attachments)
- Understanding of the Supervising Architect’s Role, including the scope of works and relationship with the Project Management Team and other consultants.
- Proof of experience in handling similar projects by providing a list of past and present clients for which the consultant conducted similar projects.
- Indicate years of experience in the field of construction, the minimum experience post registration is Ten Years (10 Years).
- Submit CVs, academic, professional certificates.
- Submit current BORAQS Practice License (2025-2026).
- Submit at least three Certificates of completion/recommendation letters from previous most recent clients and include contract information.
- Any other information to support your proposal.
B. Professional Fees Proposal
- This project will be time and ouput based, therefore the breakdown of professional fees should be structured in a similar manner.
- Budget should be clearly broken down and justified including estimated days of working, and expenses related to every phase.
- Be comprehensive and inclusive of all applicable taxes.
- Indicate terms and conditions of payment.
6. Application Submission
Interested applicants should send their proposal (Technical and Financial) together with other supporting documents to the Procurement Office through Procurement@aatf-africa.org by COB 5th August 2025 with the subject head “HOC SUPERVISING ARCHITECT”.
7. Terms and conditions of the proposal
AATF reserves the right to request new or additional information regarding each service provider and any individual or other persons associated with its project proposal. AATF reserves the right not to make any appointment from the proposals submitted.
Service providers shall not make available or disclose details pertaining to their Project proposal with anyone not specifically involved, unless authorized to do so by AATF. Service providers shall not issue any press release or other public announcement pertaining to details of their project proposal without prior written approval.
AATF Service providers are required to declare any conflict of interest they may have in the transaction for which the tender is submitted or any potential conflict of interest. AATF reserves the right not to consider further any proposal where such a conflict of interest exists or where such potential conflict of interest may arise.
8. Confidentiality statement
All data and information received from AATF for the purpose of this assignment are to be treated confidential and are only to be used in connection with the execution of these Terms of Reference. All intellectual property rights arising from the execution of these Terms of Reference are assigned to AATF.
Only successful candidates will be contacted
