Terms of Reference: Construction for Environmental Impact Assessment Expert

AATF - Terms of Reference: Construction for Environmental Impact Assessment Expert

Introduction

AATF is a not-for-profit African led technology- transfer organization that provides farmers in Sub- Saharan Africa (SSA) with practical technology solutions to overcome farm productivity constraints. Founded in 2003, AATF is driven by the vision of a prosperous, resilient, food and nutrition-secure Africa, where smallholder farmers’ livelihoods are transformed through agricultural innovations.

AATF Head Office Construction Project

AATF plans to construct its Headquarters in Nairobi. The management would like to engage a qualified Individual Consultant to the role of Environmental Impact Assessment Expert. This Terms of Reference (ToR) outlines the scope and requirements for conducting an Environmental Impact Assessment (EIA) for the project.

AATF is seeking the services of a NEMA-registered Lead Expert to carry out an Environmental Impact Assessment on the proposed development in line with the Environmental Management and Coordination Act (EMCA 1999) and the Environmental Impact Assessment and Audit Regulations (2003).

1. Consultancy Objectives

  • To conduct an environmental analysis of the proposed project assessing based on NEMA statutory requirements, covering the following areas:
    • Social impacts
    • Economic impacts
    • Environmental impacts
    • The interplay between projects and the environment
  • Conduct site-specific Environmental Impact Assessment on designated site.
  • Propose mitigation measures for any possible adverse environmental Impacts.
  • Collaborate     with    the    Client, the Project Manager throughout the entire EIA process.

2. Scope of Consultancy

The Lead Consultant will conduct the study and produce an EIA study report as is legally required. The scope of work of this EIA study is as follows:

  • Conduct site reconnaissance visits to establish an updated baseline and collect data.
  • Review existing information and identify environmental issues based on baseline data concerning the area’s environmental, economic, and social conditions.
  • Identify key environmental and socio-economic components of the project.
  • Analyze significant environmental issues emanating from the development, focusing on long-term impacts.
  • Assess potential impacts on key environmental and socio-economic components.
  • Evaluate risks and hazards associated with the project’s physical structures.
  • Conduct public consultations at proposed sites as is legally required.
  • Prepare a comprehensive ESMP detailing potential adverse environmental effects and proposed mitigation measures.
  • Create an impact list of  un-remedied  effects  and  identify  steps  for  project sustainability.

3. Methodology

The NEMA Lead Consultant is required to provide a straightforward methodology and detailed work plan for conducting the assignment while observing NEMA regulations.

4. Deliverables

  1. Inception Report: containing a brief progress report, to be submitted within 5 days after signing the contract.
  2. Draft EIA study report: soft copy for proponent review and endorsement at the end of the study.
  3. FINAL EIA Report.
  4. Submission to NEMA: Ensure the EIA report is duly received and acknowledged by NEMA.
  5. NEMA Approval and License: Obtain necessary approval for project commencement.

5. Consultancy Requirements

Interested Individual consultants are expected to submit the following:

A.   Technical Proposal (Not more than 30 Pages excluding annexes/attachments)

  • EIA consultant / Firm should be NEMA registered.
  • The consultant should have a distinct record of delivering EIA report for construction projects in Nairobi County.
  • Proof of experience in handling similar projects by providing a list of past and present clients for which the consultant conducted similar projects.
  • Indicate years of experience in the field of construction, the minimum experience post registration is Ten Years (10 Years).
  • Submit CVs, academic, professional certificates.
  • Submit at least three Certificates of completion/recommendation letters from previous most recent clients and include contract information.
  • Any other information to support your proposal.

B.    Professional Fees Proposal

  • This project will be output-based, therefore the breakdown of professional fees should be structured in a similar manner.
  • Budget should be clearly broken down and justified including estimated days of working, and expenses related to every phase.
  • Be comprehensive and inclusive of all applicable taxes.
  • Indicate terms and conditions of payment.

6.    Application Submission

Interested applicants should send their proposal (Technical and Financial) together with other supporting documents to the Procurement Office through  Procurement@aatf-africa.org by COB 5th August 2025 with the subject head “HOC EIA EXPERT”.

7.    Terms and conditions of the proposal

AATF reserves the right to request new or additional information regarding each service provider and any individual or other persons associated with its project proposal. AATF reserves the right not to make any appointment with the proposals submitted.

Service providers shall not make available or disclose details pertaining to their Project proposal with anyone not specifically involved, unless authorized to do so by AATF. Service providers shall not issue any press release or other public announcement pertaining to details of their project proposal without prior written approval.

AATF Service providers are required to declare any conflict of interest they may have in the transaction for which the tender is submitted or any potential conflict of interest. AATF reserves the right not to consider further any proposal where such a conflict of interest exists or where such potential conflict of interest may arise.

8. Confidentiality statement

All data and information received from AATF for the purpose of this assignment are to be treated confidential and are only to be used in connection with the execution of these Terms of Reference. All intellectual property rights arising from the execution of these Terms of Reference are assigned to AATF.

Only successful candidates will be contacted.